Dashboard
Welcome back — here's what's happening today
Approval Flow
📤 File Leave
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⏳ Pending
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✅ Approver Reviews
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🔔 Teams Notified
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📉 Balance Deducted
On Leave Today
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approved & away
Pending Approval
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waiting for review
My Requests
—
total filed
👥 On Leave Today
⏱ My Recent Requests
✅ Recently Approved
File a Leave
Submit your request — balance deducted only after approval
Your Leave Balance
✅ Before You Submit
🕓 My Recent Requests
Pick your leave type first, then click dates below to plan your request. Holidays are highlighted, Sundays are skipped, and Saturdays count as a half day.
Need non-consecutive dates?
If you need multiple separate dates such as April 2 and April 5, please file them as separate leave requests. One request should only cover one continuous date range.
If you need multiple separate dates such as April 2 and April 5, please file them as separate leave requests. One request should only cover one continuous date range.
Leave Planner
Choose your start and end dates
Today marker
Your chosen dates
Holiday
Sunday (skipped)
Choose a start date and an end date. The system will count working days, highlight holidays, skip Sundays, count Saturdays as half day, and tell you the latest allowed end date based on your remaining balance.
Required for most leave types.
Vacation Leave may be filed without a reason or document link.
For other leave types, upload your file to Google Drive, OneDrive, or Dropbox, then paste the share link here.
Make sure the file is shared as “Anyone with the link” so the Director and HR/Admin can open it.
Vacation Leave may be filed without a reason or document link.
For other leave types, upload your file to Google Drive, OneDrive, or Dropbox, then paste the share link here.
Make sure the file is shared as “Anyone with the link” so the Director and HR/Admin can open it.
My Leave History
All your requests and their current status
Leave Calendar
View approved leaves by month, filter results, and check upcoming absences
On Leave Today
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approved employees today
Tomorrow
—
scheduled for tomorrow
This Month
—
approved requests touching this month
Loading month overview...
Today
Has approved leave
Holiday
Selected date
Select a date
Choose a date to view employees on approved leave.
👆
Click a date on the calendar
⏭ Upcoming Approved Leaves (Next 7 Days)
No upcoming approved leaves.
My Profile
View your personal information. Contact HR for profile updates.
ℹ️ Profile changes are handled by HR through the Employees page.
Offset Leave
File a leave offset for working on a Philippine public holiday from the built-in PH holiday list
📋 How Offset Leave Works
If you worked on a Philippine Public Holiday, you are entitled to file an offset leave for another day. Select the holiday you worked on and the date you want to use as your day off. Your leave balance will not be deducted.
Vacation Leave Monetization / Carryover
This self-service area is currently view-only while the monetization and carryover flow is being finalized.
📅 Availability Window
Your Vacation Leave Balance
—
days available
Chosen this year: —
You may allocate a maximum of 5 Vacation Leave (VL) days total per year between monetization and carryover.
Monetized VL will be deducted upon approval. Carryover VL is only recorded now so it can be honored during the future yearly reset logic.
📄 My Monetization / Carryover Requests
💰
No monetization / carryover requests yet
Vacation Leave Monetization / Carryover Requests
Review and approve employee leave monetization requests
Change Password
Update your login password
🔒 Password Tips
- Use at least 8 characters
- Mix uppercase, lowercase, and numbers
- Avoid using your name or birthdate
- Don't reuse passwords from other sites
- Change your password regularly
Approval Queue
Review all pending leave, offset, and monetization requests in one place
All Pending
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all request types
Regular Leave
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pending leave requests
Offset Leave
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pending offset requests
Monetization
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pending monetization
All Request History
Complete request history across all employees and request types
| Employee | Dept | Type | Window | Days | Status | Reason / Note | Filed |
|---|
Offset Requests
Review and approve employee offset leave requests
Employees
Manage employee accounts and profiles
| Name | Username | Department | Position | Role | Actions |
|---|
Leave Balances
View every employee's leave balance in one place. Current stored balances stay as-is; new accrual rules apply to future balance planning.
Employees Shown
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non-admin accounts
Leave Types
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tracked balance columns
Access Mode
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who can edit here
Directors and Principals can edit balances here. Admin can view only.
Employee Entitlements
A cleaner view of who is already entitled, who is still in pro-rata, and what each employee should currently have.
Leave entitlement lifecycle overview
This page explains each employee's current leave entitlement stage, what that stage already grants, and what the employee should currently have based on hire date and service length.
Leadership roles such as Director and Principal Consultant are excluded because they do not carry leave banks.
Vacation LeaveNo Vacation Leave is granted during the first 6 months. Monthly Vacation Leave proration begins in the 7th month, then shifts into the annual calendar-year entitlement cycle later on.
Sick LeaveNo Sick Leave is granted during the first 3 months. Sick Leave begins as monthly proration in the 4th month, becomes full at 14 in the 7th month, then resets yearly.
Hospitalization LeaveNo Hospitalization Leave is granted before regularization. It becomes active in the 7th month and is set to 46.
Employees Tracked
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Employees and HR staff with leave entitlement rules.
Not Yet in VL / HL Stage
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Employees who are still before the 7th-month Vacation Leave and Hospitalization Leave stage.
Annual VL Stage
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Already in the year-end annual Vacation Leave cycle.
Missing Hire Dates
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These records should be completed to keep leave logic accurate.
Use this page to verify whether an employee is still waiting for leave, already in proration, or already under the regular annual leave cycle.
It is meant for Admin, Director, and Principal Consultant as a clearer audit view.
| Employee | Service Length | Hire Date | Stage | Vacation Entitlement | Sick Entitlement | Hospitalization Entitlement | Current Stored Balance | Notes |
|---|
Leave Types
Fixed leave categories used by the system
Only Vacation Leave, Sick Leave, and Hospitalization Leave are available in this system. Adding, editing, or deleting leave types is disabled.
| ID | Name | Default Days | Color |
|---|
Reports
Leave usage summary across all employees
Settings
Configure notifications and system preferences
Maintenance mode is liveEmployees are currently blocked from using the system.
🏢 Company Info
🔔 MS Teams Webhooks
Director Review Webhook — notified when an employee files, cancels, or updates a request that needs review
Principal Review Webhook — also notified when an employee files, cancels, or updates a request that needs review
HR/Admin Password Reset Webhook — notified when an employee requests a password reset
Daily Reminder Ch 1 & 2 — both notified every day at 7:00 AM (via GitHub Actions), and can also be sent manually from this page
Per-employee Webhook — set in each employee profile — notified on approval, rejection, and manual balance updates / resets
Site URL — adds an Open FMS Leave System button to director review notifications
Principal Review Webhook — also notified when an employee files, cancels, or updates a request that needs review
HR/Admin Password Reset Webhook — notified when an employee requests a password reset
Daily Reminder Ch 1 & 2 — both notified every day at 7:00 AM (via GitHub Actions), and can also be sent manually from this page
Per-employee Webhook — set in each employee profile — notified on approval, rejection, and manual balance updates / resets
Site URL — adds an Open FMS Leave System button to director review notifications
🛠️ Maintenance Mode
Turn this on before editing live features. Admin accounts can still sign in while employees will see a maintenance screen.
Settings saved successfully!
📋 Teams Message Preview
✅ Leave Approved — Heads Up!
Employee—
Department—
Leave TypeVacation Leave
Date/sMon, Apr 7 – Fri, Apr 11
Duration5 working days
Approved by—
⚠️ Danger Zone
Permanently delete data. These actions cannot be undone.